I am a bit of a day planning nerd, as I mentioned in my post about creating a Blurb custom social calendar.
In my job, I have a million random projects happening all at once, and I need more than a To Do list. I need to be able to keep track of projects with notes, tasks, and updates. Mommy brain is real: I have to write everything down. And then I need reminders. I thought Nozbe was going to be the answer, and I used Wunderlist for a while. I also tried Reminders and Clear. And those are all great (Wunderlist is my favorite) but they don’t keep track of much detail while working on projects. Then I discovered Producteev, and it is everything I need to keep it all in order. Producteev is available for your desktop and mobile phone – and it is online.
Producteev is amazing for my day job, but it’s also fantastic for my Mom duties. This app is a Mom Must Have if you have a case of the Too Much To Dos like me: it’s great to keep track of Thank You notes, gifts, parties, grocery lists, Target lists, and appointments.
Here are the highlights:
- Most of my projects/tasks are ongoing and have steps: Producteev lets you track with sub-tasks and notes. For example, just because I ordered the Christmas lights does not mean I can check it off my list: with Producteev, I can create a task and each one has a place for sub-tasks AND notes. So I can keep track of it all until each step is complete (order the lights, pay for the lights, lights arrived, lights on tree.) Everything is in one place: I don’t have to dig through emails or Evernotes to figure out who to contact when they don’t arrive on time. Notes are time-stamped. So I can tell Mr. I-will-have-the-lights-to-you-by-Thursday that he did not, in fact, deliver on Thursday as promised on 11/12.
- It automatically syncs between my iPhone & my desktop: I can add things to do on my iPhone while I’m out-and-about and it’s magically there when I sit back down to my desk to get things done.
- You can have different “workspaces” which are categories: so you can separate work and personal, but you can also combine them and look at one master list, too.
- The 5 star system: Tasks can be assigned a priority and you can sort by priority. So simple, so essential.
- You can assign a deadline, of course. Also helpful and necessary. This is one reason I don’t want to keep project notes in Evernote.
- It’s free: you can upgrade for additional features, but there is not a huge monthly cost or download fee for this amazing app.